Title: Administrative Assistant

Reports to: Associate Pastor

Works with: Lead Pastor, Assistant Pastor of Next-Gen, Elders, and Team Leaders

Facilitates: Church Calendar, Church Communications, Scheduling, and Administrative Support

Purpose:

The principal function of the Administrative Assistant is to serve the HarvestDowntown community by providing administrative support and working with the Pastoral Staff to effectively minister to the needs and requirements of the congregation and church partners.

Expectation: This role is a part-time position at 20 hours a week. Pay is hourly. Schedule: works on site at 411 N Weber on Tuesday, Wednesday, Thursday from 9am to 1pm at a minimum, and as needed on Sunday. Work may also be done from home or another location with the permission of supervisors (Associate Pastor, Sr. Pastor, or Assistant Pastor of Next-Gen). This position is eligible for overtime with the permission of supervisors. Overtime, up to 40 hours a week, is paid at the same rate as regular hours for this position. If hours extend beyond 40 hours per week, time-and-a-half rates apply.

Primary Objectives:

• To live as a follower of our Lord Jesus Christ, represent the gospel in words and action, and help Harvest pursue our mission in the city of Colorado Springs.

Specific Responsibilities:

Communications

• Maintain email communications as directed
• Coordinate website changes
• Schedule and post all announcements on the appropriate channels (i.e., website, email, Facebook, and possibly other social media)
• Send information to stakeholder groups from pastors as directed
• Coordinate HarvestEngage Magazine timeline
• Ensure Compass Group communications are communicated and integrated with other church events
• Coordinate necessary communications regarding technology infrastructure needs and changes, not as a subject matter expert on specific technologies, but so that appropriate people are notified of needs and changes in a timely manner

Church Calendar

• Maintain and manage church calendar
• Ensure that facility needs are addressed for classes, weddings, memorial services and funerals, community gatherings, Compass Group events, and other events

Scheduling

• Maintain and manage ministry team schedules, including AV/Tech, Music, HarvestKids, teaching assignments for other classes and events, and other scheduled events as directed

General Administrative Support

• Facilitate the scheduling and support of all Harvest classes and meetings
• Ensure catering is arranged and potluck assignments are arranged, when appropriate, for church events
• Process all membership-related documentation
• Update Harvest databases as needed
• Coordinate the compilation and presentation of the Alliance Annual Report
• Work with the pastoral team to ensure all church-related data and systems are accurate and well-maintained

As a member of the staff of HarvestDowntown, the Administrative Assistant is expected to participate in staff meetings, be present for (applicable) staff hours, and perform other duties as assigned.

Minimum Requirements

• High School diploma or GED
• Valid driver’s license
• Able to work in the U.S. legally without sponsorship
• Competent with Google Office suite and/or MS Office suite, comfortable learning typical web-based applications, social media, and other software as needed for this role
• Good written and oral communication skills
• High attention to detail for organizational and project administration
• Self-starter with the ability to work independently and as part of a team

To be considered for this position, please complete the application to include your testimony, resume and other background information related to the position.